Job Description

The Admin Assistant is responsible for providing administrative support with the day to day operations; processing, maintaining and archiving all administrative Tasks, invoices and other documents. The position is also responsible to coordinate and communicate with internal and external stakeholders, Vendors.

Key Responsibilities & Duties:

. Schedule and coordinate meetings and appointments internally and externally.

. Write and forward emails, letters, correspondence memos and related forms.

. Provide support to the management with day to day tasks as per the instructions.

. Attend and guide the visitors scheduled for meetings.

. Order office supplies and ensure that all required tools are available in the office.

. Serve as a point of contact and exchange information/instructions with the concerned department; ensure adequate and timely follow up with the departments on behalf of the CEO.

. Answering all incoming calls and forward the same to the concerned dept.

. Liaise, build and maintain good working relationships with the company or outside representatives/messengers for completion of the necessary transactions such as bank, local government, clients/suppliers and Hotels etc.

. Perform all administrative tasks and duties, data entry and data management as required.

. Manage documentation, filing and archiving of necessary documents.

. Prepare progress reports and Agenda on daily/weekly/monthly basis as required for management update.

. Coordinate and manage the administration tasks and activities related to all departments and collogues.

. Maintain good working knowledge of the company products and business.

. Ensure adherence to all the paperwork and monthly reports.

. Maintain daily tasks and support to ensure efficient operations of the office.

. Support managers and employees through a variety of tasks related to the company and communication.

. Ensure compliance with business standards and guidelines.

Requirements

Other Duties:

. Ensure compliance with all company policies and procedures

. Perform all other tasks as assigned by the management

Job requirements:

. Educational/Professional Qualifications

. High School Graduate/Diploma or equivalent

Work Experience:

Must have at least 2 years working experience in a similar position.

Knowledge, Skills & abilities:

. Excellent communication skills.

. Interpersonal skills.

. Time management.

. Good Computer Skills.

. Listening, understanding and Responding.