Job Description

Location: Expo City, United Arab Emirates

Experience: 2 Years

Department: Administration

Employment Type: Full - Time

We are seeking a proactive and organized Admin Assistant to join our team at Expo City, Dubai. This role is vital in ensuring the smooth day-to-day operations of the office, serving as the first point of contact for visitors and callers, while providing administrative support across departments. The ideal candidate will be detail-oriented, have strong communication skills, and be proficient in Google Workspace tools.
Roles DescriptionManage incoming calls and route them appropriately Maintain a tidy, organized, and welcoming reception area Coordinate visitor check-in/out procedures and badge issuance Handle incoming/outgoing mail, couriers, and internal communication Provide administrative support: meeting scheduling, travel coordination, and documentation Prepare meeting rooms and assist with logistics (equipment, catering, etc.) Monitor office supply levels and coordinate procurement with vendors Oversee functionality of office equipment and coordinate maintenance/repairs Maintain accurate filing systems and digital document databases Assist with internal events, team celebrations, and logistical arrangements Handle sensitive documents and communication with confidentiality and discretion

Skills and Qualification

Oversee functionality of office equipment and coordinate maintenance/repairs Bachelors or equivalent required, additional certificate in office administration is a plus Minimum 2 years of experience in administrative or front desk roles Excellent communication and interpersonal skills with a professional demeanor Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, Drive) Familiarity with standard office equipment (multi-line phones, printers, scanners) Strong time management, multitasking, and organizational abilities. Attention to detail and accuracy in documentation and recordkeeping Dependable and trustworthy; able to handle confidential information responsibly

Why Join Us?A creative and collaborative work environment Opportunities to work on high-profile events and international projects * Career growth and development opportunities