Admin Assistant
Abu Dhabi, United Arab Emirates
Job Description
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The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities ADMINISTRATION
- Draft Letters, Reports, Memos, etc.
- Travel arrangements which include visa preparations, hotels, tickets and pick up arrangements of FT Management, staff and visitors.
- Understanding the priorities of mails and segregate accordingly
- Organize business itineraries, conferences, meetings and social functions
- Transport Arrangement
- Document Control for all records maintenance.
- Initiate, implement, and manage the maintenance strategies of the facilities of Flowtronix. With an emphasis on planning/scheduling, preventative/reactive maintenance.
- Establish and maintain a maintenance management system for tracking and monitoring registrations, license renewals and other related task with regard to facilities.
- Prepares reports, data, and make recommendations for improving operations and solving maintenance related problems.
- Manages outsourced maintenance and other contractors and ensures that they are adequately trained, equipped, and motivated so that the maintenance program can be accomplished in a safe, timely, and cost\xe2\x80\x90effective manner.
- Assist in sourcing, ordering and requisitioning of all parts and materials required for the repair and maintenance of all FT vehicles.
- Control the use, care, and repair of the vehicles in authorized shop facilities.
- Ensure that the shop is in compliance with company requirements.
- Maintain tracker of all vehicle credentials (i.e vehicle registrations, insurance policies) and physical checks on vehicle on a regular basis.
- Ensure that all vehicles and its corresponding documents are registered and up to date.
- Source, coordinate and transact with rental facilities regarding leasing requirements of the company.
- Established guidelines and procedures in obtaining requirements and authorizations, signatures, from management.
- Monitor mileage and maintenance of each leased vehicles for proper coordination with the driver(s) and rental companies.
- Educational Qualification- Minimum Bachelor\'s Degree or equivalent
- 8 years experience as Administrative Assistant in related field.
- Strong interpersonal, customer service and communication skills
- Ability to multitask
- Proficient in Microsoft Office
- Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)
- administrative assistant: 2 years (Preferred)
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Job Detail
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Job IdJD1514277
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationAbu Dhabi, United Arab Emirates
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EducationNot mentioned