Job Description

Roles and Responsibilities:

• Primarily supporting the CEO & COO (often remote)
• Diary management, managing meeting booking, rescheduling meetings, being the main point contact for diary bookings and RSVPs.
• Managing expenses
• Frequent and complex travel arrangements both domestic and international, booking flights and accommodation.
• Document processing, putting together meeting packs ready for the next day of meetings.
• Working closely with the whole Dubai team and getting involved where necessary. Office Administration support includes:
• Welcoming people to our workplace. You greet visitors and help them on their way, answer calls, forward messages, and book / maintain meeting rooms
• Coordination of mail, couriers, parcels and deliveries
• Maintaining the common areas e.g. kitchen, lunchroom and meeting rooms
• Liaising with building management and suppliers for maintenance requests
• Liaising with IT and suppliers for office machine maintenance (e.g. printers)
• Coordination of and correspondence with staff about upcoming office and remote events and office functions (Fun Stuff!)
• Other general administration duties to support the success of our team

Requirements:

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills

Job Type: Full-time Salary: AED3,000.00 - AED4,000.00 per month Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• administrative assistant: 1 year (Preferred)

Language:

• Arabic (Preferred)