Admin & Accounts Assistant
Dubai, United Arab Emirates
Job Description
We are seeking a detail-oriented and highly organized Administrative Assistant with prior experience in handling petty cash, administrative tasks, document management, Google Drive, Microsoft Suite (particularly Excel), and a background in finance. The ideal candidate will be responsible for efficiently managing various administrative duties, supporting financial operations, and maintaining accurate records.
- Responsible for Payroll Management, Training & Development, Performance Appraisals, General Office Administration etc.
- Establish and maintain a filing system Place an order for office supplies, Make travel arrangements. Prepare expense reports and reconcile them
- Ensure visitor\'s needs are met. in response to inquiries and questions, provide information.
- Served as point of contact for the new employees and ensuring completion of joining formalities & initial briefing of new joiners; handling documentation & providing induction kits to new joiners.
- Ensured proper handholding and timely/continues training of the team. Encourage acquiring and sharing of knowledge by team member and proactively participate in knowledge sharing for the development of career progression of team.
- Take dictation Prepares presentations based on research, produce reports
- Manage multiple projects at the same time Invoice preparation and monitoring.
- Performing administrative and clerical tasks, such as preparing invoices, sending bill reminders, filing paperwork, document control and contacting clients to discuss their accounts.
- Responsible for maintenance of files, audit of personal files, working out compensation for new entrants, confirmations and final settlements in consultation with corporate HR-Head.
- Organize and schedule appointments and meetings. Produce and distribute correspondence memos, letters, faxes and forms.
- Planned & executed of employee connect initiatives to target employee motivation and participation.
- Facilitated exit interview of leaving employee & providing feedback to management for necessary action
- Maintain accurate records of petty cash transactions and disbursements.
- Prepare reports on petty cash expenditures and provide insights for budget planning.
- Assist in day-to-day administrative tasks, including scheduling appointments, managing calendars, and coordinating meetings.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
- Organize and maintain physical and digital documents, ensuring proper filing and documentation.
- Manage and organize important documents, contracts, and reports in both physical and digital formats.
- Ensure the accuracy and confidentiality of sensitive information, and implement appropriate security measures for document storage.
- Proficiently utilize Google Drive to manage and organize documents, spreadsheets, and presentations.
- Collaborate with team members to share and edit files on Google Drive, ensuring seamless communication and efficient workflow.
- Utilize advanced features of Microsoft Excel to create and maintain financial spreadsheets, reports, and data analysis.
- Develop and maintain financial models, charts, and graphs to support decision-making processes.
- Assist the finance team in basic financial tasks, such as data entry, invoice processing, and expense tracking.
- Support the preparation of financial reports and statements, ensuring accuracy and compliance with accounting standards.
- Proven experience as an Administrative Assistant or in a similar role with expertise in accounts and document handling.
- Proficiency in using Google Drive and the Microsoft Office suite, particularly Excel.
- Ability to multitask and prioritize tasks effectively.
- Knowledge of basic finance principles and practices.
- Ability to maintain confidentiality and handle sensitive information with integrity.
- Preferably Bachelor\'s degree in Accounting, Finance, Business Administration, or related field.
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and interpersonal abilities.
- Ability to work independently and collaboratively in a fast-paced environment.
- Dubai: Reliably commute or planning to relocate before starting work (Required)
- administrative assistant: 1 year (Preferred)
- English (Required)
- Hindi (Preferred)
- Malayalam or Tamil (Preferred)
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Job Detail
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Job IdJD1607028
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned