Job Description

The AR Assistant is responsible for managing Sales & Receivables invoices, tracking payments, reconciling accounts, and ensuring timely collections. This role supports the finance team by maintaining accurate records and assisting in reporting activities.

Accountability Areas

Key Responsibilities

ACCOUNTS RECEIVABLES

Accounts Receivables for PANDA Chinese, UMAMI, Investments & HSF Shops. Ensure that accounts in the AR ledger are accurate by reconciling with bank statements and general ledger. Assist with closing the books each month by ensuring that all AR transactions are recorded correctly and that any discrepancies are addressed. Accurately enter financial data into accounting software or ERP systems.

Third-Party Aggregator Reconciliation

Reconcile sales and payments received from third-party aggregators (Talabat, CAREEM, Deliveroo, etc.).

Investigate and resolve any payment discrepancies or missing transactions.

Ensure commissions and deductions are correctly accounted for.

Staff

Communication

Address customer inquiries regarding invoices and payments. Work closely with the sales and finance teams to resolve disputes. Maintain professional relationships with customers.

Revenue & Reporting

Break down sales into food, beverage, and other revenue streams. Tips and Sales for HR and Executives. Other HR & departmental reports related to AR. Daily Sales Report to Management. Provide insights into top-performing sales trends. Identify revenue leakage points and suggest corrective actions. Compare actual revenue with forecasts and provide variance analysis.

Compliance & Controls

Ensure transactions comply with accounting standards and company policies.

Support internal and external audits by providing necessary documentation.

Assist in implementing improvements in AR processes.

Monitor and manage working capital efficiently to prevent cash shortages.

Sales Reconciliation

Reconcile customer accounts and investigate discrepancies. Match payments with invoices and update records. Assist in month-end closing activities related to AR

ERP & Financial Systems Development

Develop and optimize QSR Polaris ERP for AR management. Ensure system updates align with business needs and regulatory compliance. Train AR team on ERP functionalities and troubleshooting. Automate AR processes to enhance efficiency and accuracy. Work with IT teams to integrate ERP with other business intelligence tools. Conduct regular audits to ensure ERP data integrity. Implement real-time reporting dashboards for better decision-making. Evaluate new ERP features and recommend enhancements to improve usability.

Sales Audits & compliance

Conduct sales and VAT audits to ensure compliance with tax regulations. Prepare Dubai Municipality (DM) fee reports. Generate business summary reports for designated shops locations. Reconcile all receivables reports with supporting documentation. Coordinate with external auditors for smooth financial audits. Identify areas for improvement in sales audit and compliance. Maintain detailed records to ensure transparency and ease of audit processes. Stay updated on evolving tax regulations and implement necessary adjustments.

Bank Statement Reconciliation (Credit Side)

Reconcile incoming payments in the bank statement with sales transactions. Identify and resolve any unmatched transactions. Coordinate with the finance team to ensure accurate recording of collections
Job Type: Full-time

Pay: AED4,000.00 - AED5,000.00 per month

Application Question(s):

Do you have experience in sales reconciliation? Do you have experience in third party platforms? * What is your salary expectation?