Job Description

About the Role
AGS Security Management (UAE office), supporting our Los Angeles headquarters, is seeking a reliable and detail-oriented Accounts Payable & Payroll Assistant to support the Finance Manager. This role is critical in managing weekly timesheets for over 400 employees, ensuring payroll accuracy, processing vendor payments, and maintaining seamless financial coordination between our UAE office and the U.S. accounting team.
The ideal candidate will be highly organized, proficient in accounting and payroll systems, and capable of working independently while providing accurate, timely financial support.
Key Responsibilities
Payroll & Timesheet Management

• Review and verify weekly timesheets for 400+ employees.
• Enter timesheet data into payroll systems with 100% accuracy.
• Proofread and cross-check all records to ensure compliance with service hours.
• Prepare payroll checks using QuickBooks and ADP.

Accounts Payable & Vendor Coordination

• Process vendor and subcontractor invoices in line with company policies.
• Verify vendor invoices against actual services delivered.
• Address and resolve any discrepancies promptly and professionally.
• Ensure timely payments and maintain strong vendor relationships.

Reconciliation & Reporting

• Reconcile accounts payable and payroll transactions.
• Assist with bank deposits, payment records, and financial reporting.
• Generate weekly and monthly reports on payroll, vendor payments, and reconciliations.
• Support the Finance Manager with internal audits and process improvements.

Administrative & Communication Support

• Maintain accurate, well-organized financial records.
• Communicate effectively with internal teams, management, and U.S. accounting staff.
• Provide updates and financial reports directly to the Finance Manager.

Skills Required