COEGA Sunwear is a leading UAE-based company specializing in protective sun wear for the whole family. With an extensive line of swimwear and sun protection products, COEGA is available in over 100 retail outlets and 8 online platforms across the GCC region. All products are made using high-quality European fabric that is UV50+ rated and eco-friendly.
Role Description
This is a contract on-site role for an Accounts & Procurement Assistant with an
immediate start. We are only considering applicants that are in UAE and can join us immediately.
The Assistant will be responsible for providing support to finance and procurement functions. You'll be instrumental in ensuring data accuracy, operational efficiency, and timely communication with suppliers and internal stakeholders.
Key Responsibilities
Accounting
Issuance of manual invoices and credit notes with accuracy and speed.
Conduct regular Accounts Receivable follow-ups including generating AR aging reports and payment matching.
Preparation of bank reconciliations and weekly schedules.
Posting payments in QuickBooks and associated online portals.
Procurement
Prepares and administers contracts with specific vendors.
Evaluates competence of vendors and reviews their invoices for accuracy.
Issuance of purchase orders and follow-ups with suppliers for ETA.
Verifying shipping documents and coordinating with logistics partners.
Recording goods received on ERP and QuickBooks and ensuring VAT compliance.
Reporting & General Administration
Maintain monthly reports related to marketing, inventory, and procurement.
Timely adjustment of inventory and addressing variances for MOQF.
Providing support during audits and month-end reconciliations.
Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
Review and reconcile fabric consumption post-production.
Qualifications & Requirements
Education
Minimum of Bachelor's Degree in Accounting/ CIMA. (essential).
Experience:
Minimum two years' experience in an Accounting Department, with one year experience in General Accounting. (essential).
Minimum one year experience with accounting software, QuickBooks preferred, but other globally recognized software is acceptable. (essential).
Skills and Competencies
Excel - A strong knowledge of Pivot Table and VLOOKUP is a MUST. This skill will be tested at the interview stage (essential).
Strong understanding of QuickBooks and efficient methods of transaction processing.
Ability to gain a strong understanding of the ERP software and it's capabilities to automate workload using csv imports and report exports as well as it's integration with the QuickBooks software.
Understanding workflow of an ERP system from Sales Order to Cash and also Purchase Order to Payment.
Proficient in Microsoft Office Suite or similar software.
Excellent organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to follow verbal and written instructions.
Basic understanding of bookkeeping practices and procedures.
Understanding of and ability to adhere to generally accepted accounting principles.
Knowledge of contract principles and procedures.
Physical Requirements
Prolonged periods sitting at a desk and working on a computer.
Have you completed the following level of education: Bachelor's Degree in Accounting/Finance?
How many years of work experience do you have with QuickBooks?
Experience:
Excel: 2 years (Required)
* UAE work: 1 year (Required)
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