Your duties:
xc2xb7 Manage all administrative and organisational matters related to the Embassy and Residence buildings, including relevant databases and contact lists.
xc2xb7 Identify Embassy needs, contact relevant providers, analyse quotations, ensure proper execution and follow up by ensuring a proper coordination with the relevant partners in Luxembourg and liaising with local administrative organizations
xc2xb7 Manage the day-to-day accounting and budget (performs payments, manages petty cash, active follow-up in the respective databases and budget systems, treatment and archiving of official accounting documents, preparation of correspondence with the ministries, cash flow management, etc.). Keeps up to date on budget procedures.
xc2xb7 Advise on budgetary matters and prepare documents
xc2xb7 Coordinate events at the Embassy or at the Residence
xc2xb7 Backup for absent colleagues as per the internal backup scheme
xc2xb7 Supporting the consular section of the Embassy by assisting the Consul in the management of current consular affairs
xc2xb7 Processing passport and ID applications for Luxembourg nationals
xc2xb7 Providing consular assistance to Luxembourg nationals and residents
xc2xb7 Contribute to other specific projects or assignments as per the request of the HoM or DHoM, according to the various needs of the Embassy
Your profile
xc2xb7 You have a secondary school diploma or equivalent
You are completely fluent in English and French (spoken and written)
Proven experience or studies in financial planning and reporting and budgets and accounting
Strong computer skills (MS Office)
Interpersonal communication skills
Previous work experience within a similar position will be considered as an advantage
Sense of initiative, organization, and the ability to work independently
Sense of responsibility and confidentiality
Please note that the labour laws of the United Arab Emirates will govern the contract, including the remuneration.
If you are interested in this vacancy, please send your CV and diplomas together with a covering letter in French and English to by April, 10 2025.
Please use the subject line:
Application consular and administrative assistant 2025 (your name).