Description

Academy Administrator - Post 16

Business Unit: GEMS WELLINGTON ACADEMY - SILICON OASIS

Location: UAE - Dubai

Closing Date 05-Aug-2023

About the Role

Post Title \xe2\x80\xa2 Post 16 / Academy Administrator (non-teaching)

Reporting to \xe2\x80\xa2 Secondary Vice Principal (Head of Post-16)

Tenure \xe2\x80\xa2 2023/2024 Academic Year

Overview

• The Post-16 / Academy Administrator will have primary responsibilities to support administration in Post-16.

• They may, in addition be required to support other administration areas in the school as directed by their line manager

Key roles and responsibilities

• To assist in all administration related to core aspects of IBDP and IBCP programmes

• To manage and distribute communications from the post16_wso@gemsedu.com email address

• Support the admissions process of new students into Post-16 through procurement of references and reports from previous school;

• Liaising with the Director of IB Programmes and subject leads to register students onto courses and upload student work (IAs, coursework, etc.) to IBIS;

• Assist with keeping detailed records of new student enrolments, subject choices, and ensuring that the students are provided with access to the online elements of their IB courses where appropriate;

• The generation and management of data from ManageBac and iSAMS to assist the Post-16 Leadership Team with data for tracking progress

• To lead on the administration of student access to, and usage of, online platforms such as Managebac, Kognity, UCAS, Common App etc.

• To liaise with external agencies such as Managebac, Kognity et al, and support the school\'s finance department with the processing of invoices

• To assist the Guidance Counsellor and Post-16 team with the production of transcripts for university applications and transfers to other educational institutes

• To support the examinations officer in the coordination of all KS4 exams including mocks;

• To assist with the coordination of all Post-16 exams including mocks, and end of year examinations - this includes the collection and distribution of exam papers and the assigning of invigilators;

• Assist with the production of Post-16 promotional materials and marketing events

• Any other tasks as deemed reasonably appropriate by line manager and fitting with skills and hours of work

About Your Benefits

Personal Skills

• Working knowledge of school related software - iSAMs, IBIS, Managebac, is an advantage

• Ability to learn new software quickly, is essential

• Experience of and/or awareness of many if not all aspects of the role as described above

Own the WSO Mission Vision and Values

AGILE

• Be a learner
• Open-minded, creative, innovative
• Have a positive outlook and solution-focused mindset
• Propose, promote, and model new thinking and processes to evolve the role
• The ability to prioritise and to remain calm and focussed under pressure

HARDWORKING

• Possess drive, enthusiasm, determination, and boundless energy to improve the in-school experiences for students
• Good organisational and administrative skills
• Willingness to go the extra mile (on occasion) to do the job well
• Can follow, review and evolve systems to serve the key responsibilities

AUTHENTIC

• Promote and support the MISSION, VISION and VALUES of the Academy
• Knowledge and understanding of what constitutes high quality educational provision and how to deliver it within the Academy
• A strong understanding of the UK National, IBDP, IBCP Curricula
• The ability to gain the confidence of staff, students, and parents

EMPATHETIC

• Commitment to the welfare and achievement of the students in our care
• Actively listen to the team and incorporate their thinking / ideas / sentiments & perspectives where appropriate

INCLUSIVE

• The ability to collate and take account of the views of others as appropriate
• Champion every Post-16 pathway and every student\'s story
• Be mindful of the range of people they interact with, and act accordingly

COLLABORATIVE

• Work collaboratively with key staff to ensure whole-school needs and priorities are attended to
• Effective communication skills.
• Build and enhance the leadership and potential of others

About GEMS

Trusted for over 60 years and now a third generation education family, GEMS Education began in a single school room in Dubai. Today, we have the privilege of educating over 170,000 students from over 176 countries through GEMS owned and managed schools globally; over 270,000 students access resources through our services division.

About the School

GEMS Wellington Academy - Silicon Oasis (WSO) is a distinctive and special place where children feel valued and imagination is very much alive. They encourage the various talents of their students in order to ensure that they all develop a confidence and independence that is recognised by everyone who meets them.

GEMS Wellington Academy - Silicon OASIS opened in 2011 and is a Premium British School in a prestigious area of Dubai.

GEMS Wellington Academy - Silicon OASIS provides a progression from the Early Years Foundation Stage through an enriched and developed National Curriculum for England into personalised qualification pathways, incorporating IGCSE, GCSE, IB, A\' Level and BTEC, WSO looks to cultivate a spirit of cooperation, tolerance and mutual respect whilst encouraging individual students to feel that their unique contribution is valued.

Offering world-class facilities, GEMS Wellington Academy - Silicon Oasis places special emphasis on blended learning and the integration of technology into the curriculum, in keeping with the educational rationale of the Academy and the vision of the Dubai Silicon Oasis Authority.

As children mature, they are able to scrutinize their academic progress and build a precise picture of each child\'s potential; this allows them to reward a child\'s hard work over a period of time and brings Early Years Foundation and more senior curricula much closer together, acknowledging that GEMS Wellington Academy - Silicon Oasis is very much one Academy.

At GEMS Wellington Academy - Silicon OASIS, the key objective is to equip students for the 21st Century and enable them develop a skill-set to succeed in an uncertain future.

WSO http://www.gemswellingtonacademy-dso.com/

About Application Process

If you meet the criteria and you are enthusiastic about the role, we would welcome your application.

To complete the application you would need the following document(s):

• Resume/CV
• Passport-size photograph

In line with the UAE\'s Emiratisation goals, GEMS welcomes and encourages applications from UAE nationals to join our fast-growing team.

Important Note : GEMS Education is committed to safeguarding and promoting the welfare of all of its students. Applicants will be required to submit a current police criminal clearance check or equivalent from their home country or current country of residence prior to appointment.

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