Job Description

Majid Al Futtaim invites you to join us in our quest to create great moments for everyone, everyday! We are the leading shopping mall, residential communities, retail and leisure pioneer across the Middle East, Africa and Asia, serving over 560 million visitors a year. For the past two decades, we have shaped the consumer landscape across the region, transforming the way people shop, live and play, while maintaining a strong sustainability track record and the largest mall in the world to attain LEED Gold EBOM Certification. We have over 40,000 team members in 15 international markets representing over 100 nationalities - all keeping the customer at the heart of everything we do. If you enjoy being BOLD, PASSIONATE and TOGETHER, then Majid Al Futtaim is the destination for you. Role Purpose: The position is responsible to perform various secretarial and general office works including diary management for the line manager effectively and in a timely manner to ensure smooth day to day functioning in the assigned area.

Role Details - Key Responsibilities and Accountabilities:

Type various executive correspondences, take notes and transcribes dictations. Manages the general administration and office procedures to ensure the timely completion of tasks. Co-ordinate and liaise with all Department Heads / Managers in the office as per Line Manager's instructions for periodic Status Reports, arranging staff meetings, etc. Attend to telephone calls for the Line Manager including routine inquiries and complaints etc. Screen the calls and direct accordingly. Maintain Line Manager's schedule and take responsibility for time allocation. Well plan the office priorities and keep projects and deadlines in mind. Accordingly arrange meetings for the Line Manager including travel arrangements. Receive incoming mail, faxes and help Line Manager to sort, action & filing. Draft routine response letters for minor issues for Line Manager's approval. Assist the Line Manager in related data collection and perform basic research in preparing various reports and proposals. Files and retrieves records and correspondences. Keep sensitive material in the custody as and when requested and maintain confidentiality at all times. Undertake any ad-hoc assignments given by the Line Manager. Observes and implements established office policies and procedures. Ensure compliance with the MAFP SMBU's Code of Conduct, Departmental policies and HC Policies and Procedures at all times. Be the advocate and ambassador of aligning and cascading the MAFP values across SMBU and ensure that it is adhered to and exhibit the same all the time. Work on Market intelligent and gather information about competitions. Assist country Head prepare power point presentation. Help Country Head compile date and statistics of the market and country as well. Monitor country Legislation amendment

Personal Characteristics and Required Background: Minimum experience Minimum 3 - 5 years' work experience in handling Secretarial tasks / Diary Management and in general Office Administration activities in a reputed Organization in a similar role. Minimum Qualifications/education Minimum High School or Equivalent certification in relevant field.